Do you have any preferences for the layout, font, font size of your manual?
OR you can also leave it up to us to use a professional style.
Fonts: We only use professional fonts such as Arial, Calibri, Cambria, Garamond, Times New Roman, or Georgia.
Font size: We use a consistent font size of (12pts) throughout our manuals. For headings and policy titles, we use size 14pts.
In most manuals, each policy and procedure will include the following:
Header: Basically, your organization's name and who that particular policy is being created for.
Dates: The date when the policy was initially made operative. If it is being reviewed, the date of review should be indicated too.
Title: This would reflect the total content of the policy.
Authority's approval: This includes the name of who approved the development of the policy.
Policy statement: This is where we state in detail why the policy is being created. In this section, we answer the questions who, why, what, when, and where of the policy.
Scope of the policy: This is whom and what the policy applies to. For example, is it for staff conduct within the organization or salary payment process? That would be the scope of your policy.
Procedure: This section is where we indicate steps to help achieve the goals laid out in the policy statement. It contains rules to be obeyed and can be very detailed.
Different parties and responsibilities: This includes a list of various units responsible for policy enforcement. It can also have contact information.
Directive: This section is for instructions that are very important and must be noticed.
Page numbering: Every page would have a page number.
Definitions: Words that are not common would be clearly defined.
References: Indicate if the policy was developed with references from other documents.
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